CHAPTER 11

ADMINISTRATIVE MANAGEMENT GUIDELINES OF THE LIBRARY

UNIVERSITY OF PERADENIYA

Preamble

The University of Peradeniya is proud to posses its greatest treasures the University Library, which is more than one hundred years old. It is older than the University of Ceylon, the first university of Sri Lanka established in 1942. In April 1921 the Library commenced in a room of the College House, Thurstan Road, Colombo as the Ceylon University College Library. One hundred years later in April 2021 it has developed and expanded into a well-knit library in the extensive University Park of the University of Peradeniya. These guidelines have been formulated taking into consideration the performance of University of Peradeniya Library in 2021 in order to provide an effective and well-organized library service to the university community. In future these guidelines may need periodical revisions, modifications and improvements to suit the changing conditions.

Contents of the Chapter

11.1 Introduction 11.2 The Library 11.3 Librarian 11.4 Senate Library Committee 11.5 Administrative Structure of the Library 11.6 Library collection 11.7 Opening hours and circulation hours in the main library 11.8 Functions of Divisions 11.9 Branch Libraries

11.1 Preamble

The University of Peradeniya Library originated in the “College House”, Thurstan Road (now Cumaratunga Munidasa Mawata), Colombo as the

Library of the Ceylon University College established in January 1921. It became the University of Ceylon Library with the establishment of the

University of Ceylon in 1942. When the University was shifted to its permanent home in the spacious University Park at Peradeniya in October 1952, the Library was also moved to the new campus. During the last 100 years the Library has changed its identity several times as mentioned below, due to the name of the higher educational institution to which it was attached underwent changes due to changing legislation:

Ceylon University College Library Colombo 1921 Jan.¹ – 1942 June

University of Ceylon Library Colombo 1942 July² – 1952 Sept. University of Ceylon Library Peradeniya 1952 Oct.³ – 1972 Feb.

University of Sri Lanka, Peradeniya Campus Library 1972 Feb.⁴ – 1978 Dec.

University of Peradeniya Library 1979 Jan.⁵ – to date

Most significant feature of the Peradeniya Library after it was established at Peradeniya is the gradual development of a network of subjectbased libraries serving Faculties and Postgraduate Institutes with the Main Library at its centre. While serving the Faculty of Arts, basically the Main Library provides certain centralized services to the entire university community.

1. The Ceylon University College was established on 24^th January 1921 under the recommendation of the Mecleod Committee of the Legislative Council appointed in 1912. The Accession Register of the Ceylon University College Library began in April 1921 recording the accessioning of Padmanabha Founder Collection. Incumbent Librarian R.S.Enright was appointed in 1925.
2. The University of Ceylon was established 1^st July 1942 by the Ceylon University Ordinance No.20 of 1942.
3. The University of Ceylon was shifted to Peradeniya on 7^th October 1952. The University of Ceylon Peradeniya was declared open by the Duke of Edinburgh on 20^th April 1954 in the presence of Queen Elizabeth II to be “more open than usual”.
4. Amalgamation of 5 universities by the University of Sri Lanka Act No.1 of 1972 converted University of Ceylon Peradeniya to the Peradeniya Campus of University of Sri Lanka in February 1972.
5. The University of Peradeniya was established by the Universities Act No.16 of 1978.. The Universities Act became operative on 1st January 1979.

When the University was shifted to Peradeniya in 1952 its library with a collection of about 30,000 items had to be temporarily accommodated in the ground floor of the new Arts Building at Peradeniya as the library building was under construction. The library moved to its new seven storied permanent home (now known as the Main Library) at the beginning of the academic year 1960/1961. Sixty years later in August 2020 a six storied new wing constructed on its northern side of the Main Building was opened to facilitate the expansion of the Main Library’s increased services.

At present the library of the University of Peradeniya comprises of the Main Library and 8 Branch Libraries. The entire library is functioning under the direct supervision and control of the Librarian as stipulated by the Universities Act No. 16 of 1978 and its later amendments. The Main

Library is administered by several Divisions headed by the Senior Staff of the Library. The Branch Libraries are also headed by the members of Senior Staff.

11.2 Library

This multi sited library caters to around 10,000 members of the university community and holds over 800,000 items of rare, valuable and significant work bestowed by the donors. Notwithstanding the accepted norms the University of Peradeniya library holds different formats of materials in its collection. These materials in different formats treasured in special collections are a blend of tangible and intangible information. Palm Leaf Manuscript Collection treasured by the University of Peradeniya Library since 1960s is the second largest collection of such nature in Sri Lanka. Since the inception of the library, the card catalogue was the main key to the library’s collections until the year 2000. The library which was among the pioneers in the application of Information Technology in the field of Library and Information Science launched its automation project in 2002 using off the shelf Library Management Software (LMS) Package Alice for Windows (AfW) and was later shifted to

Koha open source Library Management System. The Library’s institutional repository which demonstrates the intellectual output of the University research community is presently accessible on www.lib.pdn.ac.lk.

Main Library serves as the hub of the Library. It consists of eight (08) service divisions and each service division has been assigned a particular duty. Some of these duties are performed by the branch libraries without having separate divisions while the other duties are performed by the divisions of Main Library which are common to the entire Library.

Organization of the University of Peradeniya Library with the Main Library at its centre is illustrated below:

11.3 Librarian

The Librarian shall be a full-time officer of the University and shall exercise, perform and discharge such powers, duties and functions as may be conferred or imposed on or assigned to him by the Universities Act of 1978 and subsequent amendments.

The Librarian shall, subject to the direction and control of the Vice-Chancellor, be responsible for the administration of the library or libraries of the University.

Library has established the following sub-committees within the Library to perform specific functions.

1. Acquisitions Committee/Collection Management and Development Committee
2. Library Research Committee
3. Quality Assurance Committee
4. Publication Committee
5. Committee for Postgraduate Studies in Library & Information Science
6. Committee on Preservation & Conservation of Palm Leaf Manuscripts / Weeding of books
7. Library Web and Network Committee

11.3.1 Office of the Librarian

1. The Office of the Librarian shall follow very strict recordkeeping and management practices so as to ensure transparency and continuity of administration and decision making process.

1. The Office of the Librarian shall adopt a suitable information management system that would collect, store and generate reports on annual/statistical information, financial management information, cadre requirements, promotion and retirement information.

iii) The Office of the Librarian is responsible for maintaining attendance, overtime and leave registers of the staff of the Library.

iv) The Librarian shall be assisted by Deputy Librarians /Senior Assistant Librarians / Assistant Librarians/ Assistant Registrars / Senior Assistant Registrars/ Deputy Registrars (Library Services) / Senior Staff Assistants /Staff Assistants (Library Services) / Library Information Assistants / Technical Officers to carry out the functions of the Office of the Librarian.

The functions and procedures of the Office of the Librarian are indicated in Table 1.

Table 01 - Functions and Procedures of the Office of the Librarian

** These functions are handled by the Office of the Librarian with a view to assist the University Administration.

11.4 Senate Library Committee

The Library functions obtaining guidance and advice from the Senate Library Committee.

• The composition of the Senate Library Committee is as follows;

• 1. The Vice-Chancellor (chairman)
  2. The Deputy Vice-Chancellor
  3. Directors of Postgraduate Institutes
  4. All Deans of Faculties
  5. The Registrar or a representative of the Registrar (Secretary)
  6. The Librarian
  7. The Bursar or a representative of Bursar
  8. Two Senior Academic staff members from the Faculties

• Purpose of the Committee

• 1. To draw up and submit library estimates
  2. To obtain suggestions for the library operations and development

d. To examine the suggestions and formulate policies for the proper development of the library service.

There shall be at least 03 meetings for a year as follows:

• 1. Pre-budget meeting
  2. Post-budget meeting
  3. A meeting to review the progress of library operations

11.5 Administrative Structure of the Library

There are four (04) categories of library staff working under the control of the Librarian. The Librarian has vested his authority to the Heads of Divisions, Heads of Branch Libraries and Administrative Staff to administer the staff as follows:

Librarian

11.5.1 Administrative Structure of a Division of the Main Library

1. Each division shall have a Head of Division. The Head of a division shall be a Deputy Librarian, Senior Assistant Librarian or Assistant Librarian assigned by the Librarian.

1. The Head of the division is responsible to the Librarian for the functions carried out by his/her division. All the divisions in the Main Library function under the instructions and supervision of the Librarian.

1. For carrying out the functions of a division, a Head of the Division shall be assisted by;

• • Senior Staff Assistants/ Staff Assistants (Library Services)
  • Library Information Assistants
  • Library Attendants
  • Book Binders
  • Works Aides

1. The staff categories assigned for a division depends on the functions carried out by each division.

11.6 Library Collection

Library collection includes monographs, serials, maps, manuscripts, palm leaf manuscripts, records and audio–visual materials. The library provides open shelf access to most of the resources except for special collections.

Lending Collection

This collection consists of library materials which can be borrowed by the users for a specific period given for each user category.

Reference Collection

1. Permanent Reference -

Permanent and quick reference collection of bibliographies, encyclopedias, dictionaries, yearbooks, latest editions of monographs with heavy demand and all other reference tools are housed within this collection. These must be consulted within the reading area and not permitted to be borrowed from the Library.

1. Scheduled Reference -

Scheduled Reference materials that prescribed by the academic staff members of the faculty are organized at the Scheduled Reference

Collection. This collection serves mainly for the undergraduate population and these materials can be borrowed for one night. Scheduled Reference materials are issued after a time given by the particular library, until such time the book will be in the Reference Section for consultation.

Periodicals Collection

A periodical is a publication which appears at regular intervals, e.g. weekly, monthly or quarterly. It normally contains articles submitted by several contributors. Journals, bulletins, Yearbooks, Annual Reports, Newsletters and News Papers are some of the examples. It may be in printed, digital (electronic), or other formats. The printed Periodicals Collection contains individual issues of journals received to the library and they are arranged in alphabetical order by title for easy reference of users. The most recent issue(s) of a particular journal is shelved on the "Current Periodicals" displays.

Most journals have several issues to a volume. (Journals that come out monthly will have 12 issues in a volume, whereas journals that come out quarterly will have four issues to a volume). Once a volume completed, they are bound together into a single book, known as a “Bound Periodical” and considered as a book. Therefore, Accession Numbers are given to the Bound Periodicals which are then organized alphabetically by the title and placed on separate shelves from Current Periodicals.

Theses Collection

Theses collection includes copies of theses received from Faculties and Postgraduate Institutes which offer higher degrees such as Masters and

PhDs of University of Peradeniya. In addition to the theses awarded by University of Peradeniya, this collection also holds copies of theses submitted by academics of the University of Peradeniya to foreign Universities. The present collection consists 3415 items. The readers are not allowed to borrow or copy these materials.

Other Collections

In addition to the aforesaid collections each library develops and handles various significant collections according to their needs and availability of library materials.

Main Library has developed number of significant collections:

• Fine Arts and Archeology Collection: This is one of reference collections which was developed by the library on the areas of Fine Arts & Archeology. Present collection comprises 1710 volumes.

• Environmental Science Collection: This collection reserved for the publications which addresses the issues of environment, environmental hazards and services. The present collection is about 594 titles.
• Tamil Reserve Collection: This collection includes 3824 titles which comprise highly demand Sri Lankan Tamil publications.

• Library Science Collection: This is one of the unique collections available in the Main Library for the benefit of students, postgraduates and researchers who are engaged in higher studies in the discipline of Library and Information Science. The current collection comprises with 1072 titles.

• Reserve Collection: When the library receives multiple copies of a particular publication, depending on its nature, physical condition, value and antiquity, the library decides to lodge one of its copies in the Reserve Collection.

• Rare Collection: This collection is maintained by the Reader Services Division of the Main Library and kept under the Ceylon

Collection. The titles available in the collection are considered as rare items i.e. publications which are out of print, publications having ancient values. The size of the present collection is 712.

• Ceylon Collection - Permanent Reference Collection on Sri Lankan Literature: This is a comprehensive collection on Humanities and Social Sciences in relation to Sri Lanka and contains monographs, Sri Lankan journals and articles and Government Publications from 1860. This is the largest and the best collection on Sri Lankan studies among university libraries.
• Repository to the Department of National Archives, Sri Lanka (Since 1951) : Main Library of the University of Peradeniya has been functioning as one of the repositories to the Legal Deposit Collection of the Department of National Archives Sri Lanka under the Printers and Publishers Ordinance sanctioned in 1951. This valuable collection is stored under the preservative conditions and conducted under the instructions of the Librarian. This collection can be consulted only under special circumstances.
• Special collections: Special Collections received as bequests from scholars and well wishers.
  • Leslie De Saram Collection: One of the initial benefactions which contains 1384 rare items on Social Sciences and Humanities gifted by late Mr. Leslie F. de Saram
  • Henry de Mel Collection: Includes 329 rare items mostly on Sri Lankan History gifted by late Rev. Lakdasa De Mel in order to strengthen the library collection during its early stage
  • D.R.Wijewardane Collection: This collection of rare materials on India and Sri Lanka, containing two separate collections namely the Ferguson Collection and W.A. de Silva Collection bequeathed by Mr. D.R.Wijewadena
  • Richard Abeysekara Collection: 135 rare items donated by late Mr. Richard Abeysekara during 1964 – 1965.
  • Prof. M.D. Rathnasooriya Collection: includes 215 items especially on Sinhalese Language and Literature gifted by late Prof. M.D Rathnasooriya attached to the Department of Sinhala, University of Peradeniya.
  • Hettiarachchi Collection: This is the largest bequest with 11,776 items. Mostly rare materials and hand written manuscripts on Sri Lanka bequeathed by late Mohandiram D.E.P. Hettiarachchi.
  • W.A. de Silva Collection: Includes 1289 rare items gifted by Mr. D.R.Wijewardaneto the Library during its inception.
  • R.Sri Padmanadan Collection: Mostly on Western Classics and English Literature, contains 1300 items gifted by late Mr. Sri Padmanadan.
  • D.J.Kalupahana Collection: This is a collection on Philosophy & Psychology particularly on Buddhist Philosophy with 1541 items, gifted by Prof. David Jinadasa Kalupahana attached to the Department of Philosophy, University of Peradeniya.
  • Ian Goonetilake Collection: Collection of4366 items on Social Sciences & Humanities. It contains artifact collection as well; gifted by the benefactor, Late Mr.Henry Alfred Ian Goonetilake was one of the former Librarians University of Peradeniya (1971 – 1979).
  • Palm – Leaf Manuscript Collection: The Library possesses the second largest Collection of Palm – Leaf Manuscripts (Ola – leaf) in the country. The collection contains over 5000 items and this is the largest collection available in a University Library. A User guide is available in the form of a catalogue initiated by Mr. K.D. Somadasa.
  • Mask Collection: Includes 55 Masks which are used in Kōlam (a form of Folk Drama practiced in Sri Lanka). The collection was purchased by Prof. Ediriweera R. Sarathchandra for the preparation of the publication of “Sinhalese Folk Play” and in 1980 the collection was gifted to the Main Library for display.
  • Upali Jayathilaka Law Collection: This collection is with 870 items gifted by Mr. Upali Jayathilaka during the establishment of the Law Collection in the Library in 2008.
  • Paintings Collection: A set of 25 drawings of scenes in Trincomalee and a set of 6 scenes in an around Kandy painted by Lieut. W.Lyttleton done in water colours dated 1819 and 1825. These are hung in various locations in the Main Library.
  • C.J.Weeramanthry Collection: Judge C. G. Weeramantry, former Vice-President of the International Court of Justice handed over his personal collection in 2013. This valuable Law collection contains around 3500 publications including books, periodicals and pamphlets on various areas of law.

• • Mr. R. K. W. Goonasekere and Prof.Savithri Goonasekere Collection: This collection was donated in 2017 by Prof.Savithri Goonasekere, the former Vice-Chancellor of the University of Colombo as well as an eminent scholar in the faculty of Law, University of Colombo. The collection is comprised of 955 volumes.

• • Prof.Anuradha Senevirathne Collection: Includes 2711 items on Social Science & Humanities. Late Prof. Anuradha Senevirathne was a well known writer and was a professor of Sinhalese of University of Peradeniya.

• • Prof.Wiswa Warnapala Collection: Late Prof.Wiswa Warnapala was a Professor of Political Science of the University of Peradeniya and a former minister of Higher Education. With the demise, his personnel collection which includes 1591 volumes donated to the library in 2015.

All these close access collections may be consulted with prior arrangement with the Librarian.

11.7 Opening hours and circulation hours of Main Library

Table 02 - Opening hours of Main Library

Table 03 - Circulation hours of Main Library

**Main Library will be kept open on Public Holidays only within the study leave and the examination period of the Faculty of Arts.

11.8 Functions of Divisions

(a) Acquisition Division

Acquisition Division mainly focuses on acquiring library materials related to learning, teaching and research of University community. Library materials in either printed or non-printed form are received to the library in different modes:

1. Purchases using the annual fund allocation and other special funds
2. Donations from authors, bequests owned by scholars and well wishers.
3. Compliments by Postgraduate Institutes/Departments/other faculties and other local/foreign institutions.
4. Purchasing of Thesis from Postgraduate students

This division acts as the central unit for other seven branch libraries. Acquisition Committee formulated by participating selected members of the library, provides guidelines to order, purchase and make payments to library materials across the library.

• Providing Accession numbers for library materials purchased and bestowed by the Libraries/ Providing Accession Number slots for PGIA/PGIS books.

• Certifying and processing documents prepared for payments.

Table 04 - Functions and Procedures of the Acquisition Division- Main Library

(b) Cataloguing Division

Process of Cataloging by which creating and maintaining bibliographic and authority records in the library catalog (card catalog/electronic form) of library materials that are owned by the library (except Tamil Books), is handled by this division. This process is called information organization and the steps followed in here are called technical services. Cataloguing process commences after receiving the acquired library materials from the Acquisitions Division. At the end of the cataloguing process, books are sent to the relevant sections for shelving purpose.

Table 05 - Functions and Procedures of the Cataloguing Division- Main Library

(c) Periodicals Division

Current Periodicals (News papers, Journals, Yearbooks, and Annual Reports) and Electronic Databases received to the Library by purchasing, donations, gift-subscription and exchanges are processed in this division.

Table 06 - Functions and Procedures of the Periodicals Division- Main Library

Electronic Resources Facilitated in the Library

The Library subscribes to several electronic databases for the use of staff and students of the University. Access is given either through IP address or username/ password. The databases accessed through IP address can be used only within the university network but others can be used outside university premises. The subscribed electronic resources are protected under copyright law and publisher’s license agreements.

Some electronic resources are provided by the International Network for the Availability of Scientific Publications (INASP) under the Programme for the Enhancement of Research Information (PERii).

The Open Access resources and some important websites are also provided in this site.

Research4Life - AGORA - HINARI

• OARE

Databases - JSTOR

• TEEAL

Databases Through UGC Consortium

(E-Resources Available through National Digital Library Consortium under UGC) - SAGE Research Methods

• Emerald
• Taylor & Francis Journals
• Wiley
• Oxford Journals Librarian Resource Centre
• Oxford Medicine Online

NASP/PERI resources- Cochrane Library

• Edinburgh University Press Journals Online
• Geological Society - The Lyell Collection Complete
• Liverpool University Press
• Society for Industrial and Applied Mathematics Journals

Free resources - DOAJ

• SLJOL
• PLoS
• SciELO
• SAGE Open
• Thieme open
• Wolters Kluwer
• Springer open
• Open DocsElsevier
• SSAJ

(d) Preservation and Conservation Division

Deterioration of library resources is one of the basic challenges plaguing the libraries. Library materials are prone to wear and tear, shrinkage, cracks, brittleness, warping, bio-infestation, discoloration, abrasion, hole, dust, dirt accumulation, pests, pollution, light and incorrect temperature.

To avoid these heavy loose, preservation and conservation practices become imperative. Aims of these practices are:

• minimizing or reducing the physical and chemical deterioration of documents
• enhance the durability and longevity of information materials
• ensuring that significant library and archive materials in all formats are preserved in accessible form for as long as possible

Preservation and conservation activities conducted by the division include:

• Repairing of Library Materials
• Reformatting (microfilming, photocopying and digitization)
• Environmental monitoring and control
• Care and handling of materials
• Disaster preparedness and recovery
• Binding - Soft Binding

- Hard Binding (tissue repairs for brittle books)

• Black Polishing of palm-leaf manuscripts
• Preventive conservation
• Preservation education and training - training of Apprentice Binders

(e) Digital Resources Development and Staff Training Division

Responsible for maintaining and updating Institutional Repository and organizing training programmes for all internal staff. This division assists the Librarian for planning and developing strategies and implementing policies for the development of digital resources and staff trainings. Institutional repository collects, stores and showcases Research Publications produced by Academic and Research communities of the university, through www.lib.pdn.ac.lk.

(f) Reader Services Division

This division provides the services to fulfill the information needs of users and ensures that the services are targeted for the present and future teaching, learning and research needs of the university. Therefore, all user-related activities are handled by this division. To provide a quality service for readers following services are maintained by the Reader Services Division:

• Providing assistance to the library users for effective, efficient and easier access and retrieval of library materials - Providing reference services and referral services
• Arranging library orientation sessions for new users to give information about library resources, information sources, services, rules and regulations
• Maintaining proper arrangements of library collection
• Facilitating reading room services
• Facilitating study carrels for researchers
• Providing printout facilities for permanent academic staff when required
• Maintaining special collections
• Handling library cooperation services with other university libraries/ institutions (Inter Library Loan)

Table 07 - Borrowing Facilities for Undergraduate and Postgraduate Students – Main Library

Table 08 - Borrowing Facilities for Staff Members – Main Library

Table 09 - Functions and Procedures of the Reader Services Division- Main Library

(g) Tamil Division

This Division handles the acquisition and cataloguing of Tamil Library Materials. Tamil Reserve Collection is also handled by this division.

Table 10 - Functions and Procedures of the Tamil Division- Main Library

(h) IT Division

The IT Division is responsible for the IT related services of Main Library and branch libraries. Since the initiation of the computerization of the catalogue, IT services in the library have grown to encompass a broad spectrum of services ranging from managing the Library Management System to troubleshooting and administering workstation computers and the computer network within the Main Library and faculty libraries. The mission of the IT division is to enhance and uphold library services in order to give the most reliable and efficient service to the library users by incorporating information technological advancements in line with the overall mission of the University Library.

Table 11 - Functions and Procedures of the IT Division- Main Library

11.9 Branch Libraries

The University of Peradeniya Library consists of seven (07) branch libraries.

Medical Library

The Medical Library began in 1961 with the establishment of the Peradeniya Medical School as a branch of the Faculty of Medicine, University of Ceylon, Colombo. The Peradeniya Medical School became an independent Faculty of Medicine of the University of Ceylon, Peradeniya in1967.

The Medical Library Collection developed and housed in the Medical Faculty premises, was shifted to the newly constructed Medical Library in

1973. Thus, Medical Library became the first branch library of the University of Peradeniya Library, serving the Faculties of Medicine and Dental Sciences. In 1980 the Medical Library extended its services to the newly established Faculty of Veterinary Medicine. In June 1994 a separate library was established for the Faculty of Vet. Medicine and the collection on Veterinary Medicine was shifted to the newly established Vet. Medical Library. The clientele of the Medical Library now comprises the members of the academic staff, undergraduates and postgraduates of Faculties of Medicine and Dental Sciences.

Engineering Library

The Engineering Library began in the University of Ceylon, Colombo with the establishment of the Faculty of Engineering in 1950. When the Faculty of Engineering moved to Peradeniya in 1964, the Engineering Library was set up in the first floor of the first wing of the Engineering Faculty Building. The Library moved to the newly constructed two-storied Engineering Library Building in January 2000.

Agriculture Library

The Agriculture Library emerged as a separate library in the University Library in 1960s catering to the information requirements of the Faculty of Agriculture. In 1980 it was amalgamated with the Postgraduate Institute of Agriculture Library and was housed in the second floor of the PGIA building. The library was shifted to the four-storied new building in 1996 serving both undergraduate and postgraduate students of agriculture in the Faculty of Agriculture and Postgraduate Institute of Agriculture. A library has been established in Mahailluppallama Agriculture Sub-campus and it is under the management of Agriculture Library, University of Paradeniya. This sub library caters for the first year students of Agriculture.

Science Library

The Science Library was opened in its new building in June 1993, bringing together the library collections maintained in the Departments of Botany, Chemistry, Physics and Zoology. The materials relating to Mathematics and Geology maintained in the Main Library were not shifted to the Science Library, considering their use by the readers belonging to the other Faculties, but the new materials relating to these two departments are added on to the Science Library. After the establishment of the Departments of Molecular Biology and Biotechnology and Statistics and Computer Science books on these subject disciplines are also added to the Library collection annually. The Science Library commenced serving the Postgraduate Institute of Science (PGIS) since its inception in 1996.

Veterinary Medicine and Animal Sciences Library

Teaching staff and the students of the Faculty of Veterinary Medicine and Animal Sciences were served by the Agriculture Library up to 1973. Thereafter, Medical Library provided the service. The Veterinary Medicine and Animal Science Library was established in its present location in the Faculty in June 1994, to house the collection of books and periodicals in Veterinary Medicine which were transferred from the Medical Library. Refurbishment of the present Library was completed in 2005. Fully Automated Library system was introduced in 2007.

Allied Health Sciences Library

When Faculty of Allied Health Sciences was inaugurated on 16 January 2007 at the former Faculty of Dental Sciences premises in Augusta Hill, the library collection, temporary housed at the Lady Hill Guest House was moved to a section of the newly renovated building.

The main objective of the Allied Health Sciences Library is to develop a collection of print and non-print materials for the new Faculty of Allied Health Sciences to be a national leader in higher education and research in Allied Health Sciences.

Dental Library

Since 1997 only a Reading Room was available for the Faculty of Dental Sciences and the Medical Library has provided most of the library services for the Staff and students of the Faculty of Dental Sciences. In July 2008 created history when initiative was taken to convert the Reading Room to a full-fledged Library. The library operations were fully automated in 2009. The new library building at the Faculty of Dental Sciences was opened on 29thof January 2018.

The main objective of the Dental Library is to develop a collection of print and non-print materials and improve access to collections in all formats to meet the research and teaching needs of the university.

The clientele of the Dental Library comprises the members of the academic staff, undergraduates, and postgraduates of the Faculty of Dental Sciences.

11.9.1 Administrative Structure of a Branch Library

1. Each branch library shall have a Head who shall be a Deputy Librarian, Senior Assistant Librarian or Assistant Librarian assigned by the Librarian.

1. The Head of the branch library is in-charge of all administrative and academic functions of the branch library under the instructions and supervision of the Librarian.

1. The Head of the branch library is responsible to the Librarian regarding the all library activities of the branch library he administers.

1. To carry out the functions of a Branch Library the Head of the Branch Library shall be assisted by;

• • Senior Staff Assistants/ Staff Assistants (Library Services)
  • Library Information Assistants
  • Library Attendants
  • Works Aides

1. Number of staff assigned for a branch library depends on the capacity of the faculty and/ or Postgraduate Institute.

1. In addition to the Senate Library Committee each Branch Library has to abide the advice of its Branch Library Committee.

11.9.2 Branch Library Committee

- The composition of the Branch Library Committee is;

1. Dean of the Faculty/ Director of Postgraduate Institute
2. Heads of the Departments
3. Deputy Librarian/ Senior Assistant Librarian / Assistant Librarian of the Branch library d. Senior Academic member
4. 02 or 03 Senior Academic Members from Faculty/ Postgraduate Institute
5. Two student representatives

There may be slight changes applied to the Branch Library Committee subject to the requirement and proportion of the users.

- Purpose of the Committee

1. To discuss the matters and take necessary decisions of the branch library
2. To discuss and take decisions to divide the Annual Allocation for library materials among the departments of faculty.
3. When the faculty library committee needs further instructions/clarifications for a particular matter, it shall be brought to the Senate Library Committee by the Dean.

11.9.3 Functions of Branch Libraries

All Branch Libraries function as individual entities, apart from some centralized functions carried out by the Acquisitions Division. The IT Division extends its support to Branch Libraries to manage, develop and update their IT related activities. The research publications of the faculty academic staff members are collected to showcase in the Institutional Repository of the Library. The library materials that require preventive conservation such as binding are sent to the Conservation and Preservation Division at the Main Library. Thus, the Main Library acts as the central hub that facilitates the activities and services carried out by the Branch libraries. The Branch Libraries headed by Branch Librarians are functioning under the supervision of the Librarian.

There are several factors that govern the development and activities of a Branch Library such as historical appendages, campus geography, enrollment patterns, financial conditions and budget allocations, space requirements, instructional techniques, user expectations and demands, and external pressures. The Branch Libraries maintain the same standards of service, but not necessarily the same services as the Main Library with regard to access (opening hours), staffing, assistance to users, and adequacy of physical facilities (user categories), size of the collections, and borrowing facilities provided for users.

The following user categories are common to all Branch Libraries to whom they provide library facilities.

• Permanent Academic Staff
• Temporary Academic Staff
• Visiting Lecturers
• Emeritus Professors
• Administrative Staff
• Non-academic Staff
• Undergraduate Students of the University
• Postgraduate Students of the University
• Scientists, Researchers and any other postgraduate readers  Students of other universities

In addition to that the Dental Library and the Medical Library provide library facilities for the Doctors and Consultants of Teaching Hospitals in the Central Province.

Table 12 - Opening Hours of Branch Libraries

* Opening hours will be changed on the requests of relevant Faculties

Table 13 - Functions and Procedures of the Branch Libraries